MHPN Request for Qualifications_2014.6.16

The Michigan Historic Preservation Network
Seeks Qualified Consultant for Web Design and Online Registration Development

A Request for Qualifications
June 16, 2014

CLOSES JULY 15, 2014 or until filled


The Michigan Historic Preservation Network (MHPN) wishes to hear from qualified web designers to assist with the continued growth of its online registration process and offer advice and occasional assistance to the volunteer MHPN webmaster. To learn more about us, please visit


The MHPN, a statewide nonprofit organization that supports historic preservation of our built environment, was founded in 1981. Over the last 33 years, the MHPN has made strides to create an organization brand and establish a robust communications plan. To date, we have a regularly scheduled newsletter, NetworkNews, which is written and designed by volunteers three times each year; two issues are produced as on-line products. We prepare an Annual Report which is written by volunteers and uses a professional designer for the graphics development; primarily a print piece, it also is included as a link on the MHPN website. During the year we produce e-blasts that keep our membership up-to-date on advocacy issues, educational opportunities, and our full schedule of events. Finally, our print pieces have been designed to have a “look” easily distinguishable as the MHPN’s – i.e. the Spring Conference brochure looks like the Fall Benefit invitation which in turn looks like our educational pamphlets.

The MHPN recently moved to on-line registration for its events. This was first implemented in 2013 when on-line registration was used for our Fall Benefit. The system was basic but included a method for secure online payments and registration which captured not only the purchaser’s name and address but email and other vital information necessary for the event. It has been easy to update this basic capability for our other events that require simple responses about attendance – yes I’m attending, here’s who’s coming, here’s how I’m paying.

What became a more complicated scenario for our on-line registration process was expanding it to cover our annual Spring Conference. Here the registrants entered the portal and “built” their conference, indicating choices among four days of programming, five tours, three special events, etc. By this most recent conference in May, registration could accommodate members and non-members of the MHPN signing up for basic registration or tickets and paying by charge card. What needs to be built next is system capacity for our special audiences – i.e. donors who will use a code to enter and register but check out with no cost incurred; volunteers who will use a code to enter and register paying only at-cost expenses; vendors who will sign up for their booths and be registered with a pre-set package of benefits.

Throughout the process of developing our on-line registration capability, the MHPN has worked closely and effectively with a professional design firm. Unfortunately, the firm has shifted its company focus and is no longer able to provide assistance for the continued development and support of the MHPN on-line services.

What the MHPN is not seeking:

• To redesign our overall website.
• To redesign the MHPN logo.
• To start development of the registration process anew.
• To hire a full-time professional consultant.

Successful Respondents will have:

• The desire to be the firm or individual web designer that is available to offer the MHPN advice on its current web and registration activities, take on defined new projects most often building on existing work, and meet established schedules and deadlines.
• An extensive understanding of custom WordPress Websites.
• Experience with Gravity Forms, Cart 66, and
• Experience with other online registration systems.
• A willingness to work with a volunteer-run committee and the small MHPN staff as needed.

To respond to this RFQ please provide via hard-copy submission or e-mail:

• Name of designer/key personnel who will work with the MHPN.
• Contact information for designer/key personnel.
• Resume or vita for the designer/key personnel.
• References, including other nonprofit organization clients if available.
• Samples of website designs (links for current websites may be substituted).
• Samples of online registration forms, especially those that illustrate the experience we seek with WordPress, Gravity Forms, Cart 66, and These may be online shopping systems that can be customized for MHPN purposes.
• Availability to resolve current and ongoing development problems.
• Proposed fee/rates for:
o Continued design support.
o Continued online registration development.
o Resolution of online registration problems as they surface.

Email questions to:

Elaine Robinson
Communications Committee Chair
Michigan Historic Preservation Network

Send responses to:

Nancy Finegood, Executive Director
Michigan Historic Preservation Network
313 E. Grand River Avenue
Lansing, Michigan 48906


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